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On April 21st, 2025, Ohio Governor Mike DeWine signed Senate Bill (SB) 33, which discusses digital workplace posters, into law. Also called the “Law Poster Bill,” SB 33 allows employers to electronically post specific mandatory labor law notices beginning July 20th, 2025. However, the posters still must be accessible to all employees. Failure to provide required labor law postings, whether they are federal- or state-level, could result in fines for employers. Earlier, in January, the U.S. Department of Labor (DOL) announced its annual increase to civil monetary penalties.
Ohio’s Reasoning for Digital Workplace Posters
Chiefly, all affected Ohio employers are required to post physical notices in workplace areas that employees can easily see. For example, this could include breakrooms, hallways, and next to employee exits. Labor law posters help to communicate information to workers about their rights and responsibilities. The labor law compliance notices provide employees with important information about wages, health and safety, discrimination prevention, and other workplace matters.
Due to the increase in digital communications and a growing remote workforce, the Ohio legislature passed SB 33 in early April. According to the language in SB 33, only using physical postings no longer met the practical needs of some businesses. Additionally, other states recently passed laws allowing the distribution of digital workplace posters. Those states include New York and Illinois.
An Overview of SB 33
Specifically, SB 33 does not remove the requirement to display workplace notices. Instead, it adds a second method of compliance by allowing digital postings. As of July 20th, 2025, employers can publish specific required employment notices onto an internal company website, intranet, or HR portal, as long as all employees can easily access the information and are reminded regularly that those posters are located there.
Notices That Can Be Provided as Digital Workplace Posters
First thing to remember is that not all current labor law posters are covered under SB 33. Markedly, SB 33 only allows the following notices to be provided electronically:
- Ohio’s Minor Labor Law Notice;
- the state’s Minimum Fair Wage Standards Law Notice;
- Ohio’s Civil Rights Law Notice;
- the state’s Prevailing Wage Law Notice;
- Ohio’s Workers’ Compensation Notice; and
- the state’s Public Employment Risk Reduction Program (PERRP) Notice.
Presently, posters that federal government agencies require are not included within the scope of SB 33. In contrast, the following list contains examples of federal posters that must still be displayed in the workplace:
- OSHA “It’s the Law” Notice (or state equivalent)
- Employee Polygraph Protection Act Notice
- Employee Rights Under the Fair Labor Standards Act Poster
- Your Rights Under USERRA Notice
- Know Your Rights: Workplace Discrimination is Illegal Poster
Employer Takeaways
In conclusion, although this article focuses more on recent changes in Ohio, employers everywhere need to continue to remain vigilant in displaying required workplace posters. As mentioned, even in Ohio, federal posters must still be displayed in areas where employees can read them. This basic action demonstrates compliance with labor law compliance notice laws and can help employers avoid fines and penalties.
WorkWise Compliance’s Labor Law Poster Solutions
Undeniably, labor laws frequently change, and new requirements are often introduced. Due to that, employers must guarantee that the posters they display are the most recent and up-to-date. WorkWise Compliance’s subscription service is here to help employers gain peace of mind that all of their posters are current, minimizing the risk of non-compliance.
Finally, to assist Ohio employers with digital workplace posters, WorkWise Compliance offers customers the ability to purchase subscriptions to our state-specific Comply Anywhere series. The Comply Anywhere subscription solution includes all necessary state, federal, and applicable city labor law postings that workplaces must comply with.
