New York Now Requires Employers Electronically Post Labor Law Notices

Effective immediately, employers in New York must electronically post labor law notices in addition to physical copies of employment law posters in the workplace. Earlier this month, Governor Kathy Hochul signed an amendment to Section 201 of the New York Labor Law, introducing this obligation to all employers within the state that are subject to labor law posting requirements. State government agencies continue to expand employee rights in some of the country’s most influential jurisdictions. In November, New York joined California in introducing new pay transparency laws requiring full disclosure of salary ranges and benefits.

New York Labor Law Posting Requirements Under Section 201

Under New York Labor Law Section 201, employers operating within the state must post specific employment law notice affecting their workplace in a conspicuous place on each floor of the premises. Besides federal labor law poster requirements, there are numerous New York-specific labor law postings that employers must provide. Among others, these include the following:

• New York State Paid Family Leave;
• State Minimum Wage Notices;
• Unemployment Insurance;
• Equal Pay Provisions;
• Human Rights and Discrimination;
• State Paid Family Leave; and
• New York Employee Whistleblower Protections

Requirement to Electronically Post Labor Law Notices

On December 16, Governor Hochul signed Assembly Bill A7595, which passed the New York State legislature in April 2022. The legislation’s timeliness acknowledges an increase in remote employees who do not regularly access their physical worksites. In fact, according to a study published by Upwork, within the next five years, 28% of American professionals predict that they will be working remotely. Employers within New York State should heed the requirements within the bill to ensure compliance with current labor law in the state. Assembly Bill A7595 now requires employers to:

• Electronically post labor law notices using digital copies of these same mandatory documents through the employer’s website or by email; and
• give employees due notice that these documents are now available electronically.

All in all, the electronic labor law postings requirement applies to required notices under both state and federal law.

Digital New York Comply Anywhere Poster Subscription

As the bill took effect immediately, employers need to act now to stay in compliance. To make it easier for employers in New York to keep up with frequent changes to new and updated federal and New York labor law postings, as well as the new electronic posting requirement, Personnel Concepts created the digital New York Comply Anywhere Poster Subscription. This digital compliance solution combines all mandatory federal, state, city or municipality, and conditional postings to notify remote employees of their rights and obligations as required under the recent amendment. New York employers may electronically post labor law notices at once using the subscription. What’s more, the subscription includes automatic updates whenever a revision occurs for one year.